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Ten ways to prioritise your workload

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Working efficiently is essential for any business, but getting snowed under is a too-familiar situation. A well-structured workload is key to proper time management and will increase your productivity.

  1. The To-Do List. Use one, but don’t keep it on different post-it notes or in your head. At the beginning of each day or week, write on a sheet of paper what you want to get done and by when. Rank tasks according to priority (importance or urgency) to plan your day and focus your mind. Get it out of your head and onto paper. You’ll feel such a relief.
  2. Consider delegating whole projects that you don’t need to be involved in or allocate a specific time when you only do your admin, for example.
  3. Remember the 80:20 rule of workloads. It’s straightforward — 80 per cent of our work contributes to less than 20 per cent of its value. Concentrate on the most crucial 20 per cent of your workload, because performance would still be healthy.
  4. Set realistic deadlines for your tasks. Look at your To-Do List and estimate the time each task needs to be completed but don’t be overoptimistic. Be honest of what you can achieve in a working day or week so that you don’t feel overwhelmed from the start.
  5. Allow time for interruptions. If you need to finish a specific task at a particular time, only deal with urgent queries during this time. You can then quickly pick up again where you left off.
  6. Structure of your workload. Avoid picking up a job, doing a bit and then putting it back on the pile. Deal with them one at a time, and finish each one before starting another. Your mind will be clear and ready for the next one.
  7. Don’t let your inbox drive your workload. If you get 50+ emails per day, this means 50 interruptions to your day. Don’t check your inbox every time a message arrives. Switch off instant alerts if necessary and allocate a time when you will check your inbox.
  8. Fun, fun, fun. Ticking items off your to-do list is great, but are you concentrating on the quick-and-easy ones? Tackling more challenging projects first might mean more time, but also that a significant task is completed and a weight off your shoulders.
  9. Keep multitasking to a minimum. Starting several jobs simultaneously means most of them won’t get your undivided attention. Think of multitasking as dealing with more than one task during a day, not at the same time. That way, you focus on the project in hand.
  10. Keep a log of your workload. If you’re unsure how long things take, how often your focus shifts or how many times you get interrupted, keep a record of your working week. This will help you plan your week in future. 

If you like what you’re reading and this resonates with you, as your ‘Accountability Coach’ I’ll keep you on track, so you keep those promises and commitments made to others and yourself.

If we do this right, you’ll increase your sales, service your clients better, make more money and work fewer hours. Now you can spend it with those that are most important and not doing work.

Visit my website to find how we can work together: https://tickthoseboxes.com.au/working-with-me

If you need help with your business, I work with entrepreneurial business owners, executives and their teams to ensure full accountability so they can meet obligations, promises and commitments made to others and themselves.

For more information reach out to us at questions@tickthoseboxes.com.au

By Darren Finkelstein

Author Bio:

Darren Finkelstein is The Accountability Guy®. This involves being an International Accountability Coach, Business Advisor, Mentor, Author, and Speaker.

Darren works with high-performing teams and individuals across Australia/NZ, UK, USA, Europe and Asia to help get results, achieve their wildest dreams, and smash goals. He does this by leveraging over 30 years of experience working in the corporate world and small businesses.

A successful business owner himself, Darren won the Australian Entrepreneur of the Year award for Dent Global after building a wonderful lifestyle business, successfully sold and exited after 15 years.

Before this, Darren worked for over 10 years at Apple Inc. as ‘Manager of Commercial Markets’ during the inspirational Steve Jobs era. While there, he was awarded the prestigious Golden Apple Award.

Darren’s lessons in accountability can help individuals and teams at all levels of a business or organisation across the globe, and are based on actions and results:

  • Get clarity - know what to do first
  • Get started - know what to do next
  • Get Sh!t Done - know what to do more of

How can The Accountability Guy® help you?

Whenever you and/or your team are ready, here are four ways to become more accountable...


    1. Take "The Accountability Scorecard"

    How accountable are you? Discover your accountability score and increase the probability of smashing your goals and Getting Sh!t Done!. Take the quiz

    2. Read my new book
    "The Accountability Advantage - Play Your Best Game"

    Eliminate procrastination and overwhelm, and start playing your best game. Buy a copy

    3. Study my online course "Accountability Made Easy"

    For high-performing goal-kickers who want to achieve even more success in work and in life. Enrol now and become accountable in a matter of hours. Enrol now

    4. Book a complimentary 1-on-1 coaching "Unboxing Session"

    Start delivering on your promises and get your team to do the same. Book here.

For more information on all my coaching programs, click here.


Are you a high-performing entrepreneur who wants to achieve more?

Mastering accountability is your superpower!

Categories

Book your FREE Unboxing Session with
Darren Finkelstein – The Accountability Guy®

Together we’ll examine exactly where you’re at, what’s worked and what hasn’t. We’ll take a look at your priorities to set the path moving forward.


Each Unboxing Session includes
  • 45-60 min obligation-free Zoom call to discuss your goals, promises and commitments
  • Examine your priorities
  • Review your ‘To-Do List’ and we’ll dig-in to how you will implement
  • Together, we will create a plan and set timelines

Click here to book your free session.

 

Book your FREE Unboxing Session with
Darren Finkelstein – The Accountability Guy®

Together we’ll examine exactly where you’re at, what’s worked and what hasn’t. We’ll take a look at your priorities to set the path moving forward.


Each Unboxing Session includes
  • 45-60 min obligation-free Zoom call to discuss your goals, promises and commitments
  • Examine your priorities
  • Review your ‘To-Do List’ and we’ll dig-in to how you will implement
  • Together, we will create a plan and set timelines

Click here to book your free session.

 

By Darren Finkelstein

Author Bio:

Darren Finkelstein is The Accountability Guy®. This involves being an International Accountability Coach, Business Advisor, Mentor, Author, and Speaker.

Darren works with high-performing teams and individuals across Australia/NZ, UK, USA, Europe and Asia to help get results, achieve their wildest dreams, and smash goals. He does this by leveraging over 30 years of experience working in the corporate world and small businesses.

A successful business owner himself, Darren won the Australian Entrepreneur of the Year award for Dent Global after building a wonderful lifestyle business, successfully sold and exited after 15 years.

Before this, Darren worked for over 10 years at Apple Inc. as ‘Manager of Commercial Markets’ during the inspirational Steve Jobs era. While there, he was awarded the prestigious Golden Apple Award.

Darren’s lessons in accountability can help individuals and teams at all levels of a business or organisation across the globe, and are based on actions and results:

  • Get clarity - know what to do first
  • Get started - know what to do next
  • Get Sh!t Done - know what to do more of

How can The Accountability Guy® help you?

Whenever you and/or your team are ready, here are four ways to become more accountable...


    1. Take "The Accountability Scorecard"

    How accountable are you? Discover your accountability score and increase the probability of smashing your goals and Getting Sh!t Done!. Take the quiz

    2. Read my new book
    "The Accountability Advantage - Play Your Best Game"

    Eliminate procrastination and overwhelm, and start playing your best game. Buy a copy

    3. Study my online course "Accountability Made Easy"

    For high-performing goal-kickers who want to achieve even more success in work and in life. Enrol now and become accountable in a matter of hours. Enrol now

    4. Book a complimentary 1-on-1 coaching "Unboxing Session"

    Start delivering on your promises and get your team to do the same. Book here.

For more information on all my coaching programs, click here.


Are you a high-performing entrepreneur who wants to achieve more?

Mastering accountability is your superpower!

Categories