Tips to increase your workplace efficiency

The Accountability Guy®

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Introduction: The Importance of Timely Task Completion

For businesses to run smoothly, it is essential for employees to ensure tasks, projects and activities are completed within the specified time frame.

Why would a client come to you again if you do not deliver their projects on time? Employees need to find their jobs interesting for them to feel motivated and produce results, on time and with maximum accuracy.

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Simple tips to increase workplace efficiency

Let us go through some simple tips which increase efficiency at the workplace:

Let employees speak to each other

What is the harm if they discuss their problems with their fellow workers? After all, we are mature enough to understand that there are certain things that are confidential and to respect that.

Responsibilities

This should be assigned based on the team members’ interest levels, specialisation, past experience, expertise and passion. Problems arise whenever there is a job mismatch. For example, how can you expect an ‘accounting professional’ to promote a brand when members of the sales or marketing team will naturally do a far more comprehensive job as their thing?

Management

As a manager, you need to understand in which areas your team members would be able to contribute to their maximum based on the team members’ interest levels, specialisation, past experience, expertise and passion.

Do not make them feel overburdened and try to avoid allocating them a task in which does match.

Encourage your team to arrive at the workplace on time and also ensure they leave on time as well.

Do not ask your employees to sit in the office till late. This practice is NOT recommended as it only decreases the individual’s efficiency but also increases stress levels. Individuals need to take rest and spend quality time with their friends and family for them to return fresh and happy the next day.

Organization

Employees need to organise their work area regularly. Throw away all you feel would be of no use in future. Declutter regularly, it’s good for one’s well-being. Keep your desk clean. Stationery items need to be kept in their proper places. File all your essential documents neatly in a folder. Put labels on all your files. I know it seems like ‘Workplace101’ but this way you would not waste your time in unnecessary searching, looking for that item you know, but just cannot place.

Develop the habit of using a planner or a desktop calendar. Note: all critical activities in the planner are against their deadlines. Keep all essential contact numbers handy.

Learn priorities

Remember, that someone else’s priority is NOT necessarily your priority. Be flexible and assist other team members; not forgetting that we are all on the same team so you will need to work to your own schedule which will be based on the achievement of your own job responsibilities and key performance indicators. Do not concentrate on what is not required at the moment. Assignments which are urgent need to be finished first.

Prepare a “TO DO” list, email me (df@tickthoseboxes.com.au) if you want to use my very cool ones and I’ll send you a pad for FREE and my compliments.

Write down what all you need to complete before you call it a day. Once a task is finished, immediately put a tick mark against it.

Breathe a sigh of relief… and celebrate your accomplishment. Even if it’s only a simple coffee break or walk around your workplace, stretch your legs, clear your head and prepare for the next item.

Time management

Manage your time well. Be logical to yourself. Work suffers when employees waste their time loitering around, gossiping and spreading unnecessary rumours. This is a harmful and unhealthy practice, so keep a lid on it and stay positive as getting (and staying) in the zone will make you turbocharged in your ability to Get Stuff Done and Tick Those Boxes.

Employees should be in a position to make decisions on their own. Try to avoid waiting for approval, but sometimes patience is required, as others make decisions at their own pace.

Filter your emails. You do not need to answer each and every email. Ignore emails, you feel are not important. Delete and detonate unwanted emails, keep your inbox sorted try not to be each day behind on your emails and always play catch up.

This is precisely how I can help!

Let me know if you’d like to chat about how you get on, what works, and what doesn’t work for you. I’d love to include your feedback and story in future blogs.

Perhaps you are interested in my face-to-face business coaching programs and sessions, or get your group of like-minded folks together for my Group Accountability programs where I facilitate, chair and work personally with your group to achieve your collective goals.

About The Author

Darren Finkelstein, The Accountability Guy®, is the founder of TICK THOSE BOXES, a specialised accountability coaching practice. Darren is a formidable international accountability coach, business advisor, mentor, and author/speaker, fostering development and measurable results in entrepreneurship, leadership, and accountability. Darren’s tale is one of perseverance, self-reinvention, and resilience.

With compelling execution, Darren has empowered high-achieving individuals and teams from Australia and New Zealand to Latin America, Europe, Asia, the UK, and the US to embrace accountability; after all, it is your superpower.

Darren’s one-on-one and group coaching programs are based on his bestselling business book, “The Accountability Advantage – Play your best game” and the latest, release “NO’ – Building a life of choice without obligation”.

Darren has an impressive background in business, having held the role of “Manager of Commercial Markets” at Apple Australia during the Steve Jobs revolution.

He enthusiastically “walks the talk,” having also successfully sold and exited his lifestyle businesses, which served as the impetus for establishing his coaching and mentoring business.

Join Darren on this transformative quest to accomplish the remarkable.

Read Darren’s full bio here:
https://tickthoseboxes.com.au/about/