Skip to content

What Is Your Strategy For Prioritizing The Tasks?

What Is Your Strategy For Prioritizing The Tasks?

Home » priorities » What Is Your Strategy For Prioritizing The Tasks?

While all projects need priorities, the organisational process is easier said than done. You can count on chaos being the natural order of things when managing creative projects. Once you know how your tasks and time are prioritised, you realise that a lot of the work you feel is urgently necessary. Not immediately, at least. However, while the priority elements for your work are simple (i.e. know what tasks need to be performed and how important they are), there is no simple exercise. When priorities pile up, a clear system needs to be in place to take you under control.



Write Out All The Things That Need To Be Done

A priority master will have many advantages. You will do more, climb the work ladder quicker and enjoy more free time outside the workplace. However, everything starts with listing what you have to do. Write down what you need today, tomorrow, this week and this month to do at work. Don’t worry — we’re going to get there within a minute — just write it down.

Identifying What’s Important

Whilst it may appear to be an immediate strategy for time management, priority is essential in achieving long-term objectives. Understanding your work to be real—whether promoted, completed or changing your career—helps you identify tasks that are most relevant to these future outcomes. It may be a good idea to break these larger objectives into smaller, time-related objectives. For example, an annual objective can be reduced to monthly to-do lists, leading to weekly tasks, daily priorities, and so on.

Apply The Eisenhower Matrix

The Matrix is a simple, four-quadrant box designed by former US President Dwight Eisenhower and helps you separate ‘urgent’ from ‘important’ tasks. Basically, you feel like you should react immediately to urgent tasks like emails, telephone calls, texts or news. Whilst important tasks contribute to your long-term mission, values and objectives. These are the steps of the matrix of Eisenhower:

 

  • Important & Urgent = Do. Just like now, do it.
  • Important = Decision. No urgency. Do it later, and make up your mind about when.
  • Delegate = Delegate urgent and non-important. Give someone else the task.
  • Not significant & not urgent = delete. Not important. Don’t waste time on it

Make A prioritized To-Do List For Today

It works well to assign relative priorities if your work list is quite static, but if you add several to-dos to your list daily, it becomes a task in itself to re-prioritize your list. It helps you to make a list of tasks you plan to perform every morning if you have to manage a lot of incoming to-dos.

 

Look at your schedule and see how long you believe today you will have to spend on items on your list of tasks. Next, however, choose from your list of the most important tasks you believe can be accomplished today. Unless you are ready to plan a list tomorrow, ignore everything else you may do.



Cut Out The Unimportant Goals

Every day you work for the wrong objective, it doesn’t matter how efficient and efficacious you are, you will stray far away from your ultimate goal. This is why a reassessment of long-term objectives and priorities to ensure you are still on the right track is a good idea.Billionaire Warren Buffett explains how to execute this perfectly. 

 

The first step is to set your top 25 objectives. These could be life objectives, career objectives, education objectives or something you want to spend your time on. Now round up your top five goals (if you do that right now, end up circling before you move on). Any objective you haven’t rounded ends up with a “Avoid at all costs.”

Avoid Competing Goals

When the tasks at hand aren’t particularly difficult, it’s relatively simple to manage them concurrently. However, as the difficulty level rises, research shows that people in positions of power are more likely to prioritise a single goal, whereas people in low-power positions will continue to try to manage multiple priorities. This dual-task strategy has been linked to a decrease in performance, implying that the most important tasks are not completed to the highest standard.

Bottom Line

A good day is guaranteed when you prioritise your work properly. It’s an amazing feeling to get to the end of the day and realise you’ve completed some important work. However, this is not always possible. Tasks take longer to complete than expected. Interruptions occur. And our days are filled with meetings and conversations. So, while knowing how to prioritise your most important work is important, you should also be realistic about how much you can actually accomplish.

By Darren Finkelstein

Author Bio:

Darren Finkelstein is The Accountability Guy®. This entails being an International Accountability Coach, Business Advisor, Mentor, Author, and Speaker.

Darren works together with high-performing teams and individuals across Australia/NZ, UK, USA, Europe and Asia to help get results, achieve their wildest dreams, and smash goals. He does this by leveraging over 30 years of experience working in the corporate world and small businesses.

A successful business owner himself, Darren won the Australian Entrepreneur of the year award for Dent Global after building a wonderful lifestyle business, successfully sold and exited after 15 years.

Before this, Darren worked for over 10 years at Apple Inc. as ‘Manager of Commercial Markets’ during the inspirational Steve Jobs era. While there, he was awarded the prestigious Golden Apple Award.

Darren’s lessons in accountability can help individuals and teams at all levels of a business or organisation across the globe, and are based on actions and results:

  • Read The Accountability Advantage – Play Your Best Game book for Darren’s most recent insights into accountability.
  • Enroll into Darren’s online (DIY) program: Accountability Made Easy.
  • Hire Darren to be your private Accountability Coach via one of his popular One-On-One Sessions where he works with you and/or your team to implement and execute plans to hit your goals. These private client sessions are conducted via Zoom video calls or face-to-face meetings (subject to Darren’s travel policy and COVID restrictions).
  • For teams of 3 – 7 people, Darren offers Group Accountability Programs, ideal for networking groups and alumni organisations.
  • My Team Accountability Program is a powerful tool for sales teams, project teams, virtual teams and operational teams.
    Both Group and Team Accountability Programs are a shared learning environment where you’ll learn from others and shared from their experiences. We can work with your team members one-on-one, in pairs, or in a configuration that suits your needs best.
  • Darren can be a Speaker at your next event, workshop, or conference. Whether it’s done face-to-face or virtually, it’s a genuinely engaging experience.

Who can The Accountability Guy® help?

  • Do you work hard, but still not achieve your goals?
  • Are you feeling so overwhelmed, it’s overwhelming?
  • Do you need directions on how to get your business to the next level?
  • Are you a high-performing, successful individual or team that would like to ‘juggle more balls in the air’?

How accountable are you? Take the 5-minute quiz to find out!

Accountability is the superpower you must learn to harness:

Hope will fix your situation, as doing nothing makes things worse. We need to take action now, or tomorrow’s results will be the same as today.

Implementation and execution are key:

We’ll make sure you follow the plan and meet your deadlines. This is true accountability. Together, we’ll meet your commitments, goals, and promises you’ve made to yourself and others.

Don’t let people down anymore – especially those important to you!

-----------------------------------------
How likely are you to achieve your goals, promises, obligations, and commitments on your own?

Darren will support you to become truly accountable!

How accountable are you? Take the 5-minute quiz to find out!

Book your FREE Unboxing Session with
Darren Finkelstein – The Accountability Guy®

Together we’ll examine exactly where you’re at, what’s worked and what hasn’t. We’ll take a look at your priorities to set the path moving forward.


Each Unboxing Session includes
  • 45-60 min obligation-free Zoom call to discuss your goals, promises and commitments
  • Examine your priorities
  • Review your ‘To-Do List’ and we’ll dig-in to how you will implement
  • Together, we will create a plan and set timelines

Click here to book your free session.

 

Book your FREE Unboxing Session with
Darren Finkelstein – The Accountability Guy®

Together we’ll examine exactly where you’re at, what’s worked and what hasn’t. We’ll take a look at your priorities to set the path moving forward.


Each Unboxing Session includes
  • 45-60 min obligation-free Zoom call to discuss your goals, promises and commitments
  • Examine your priorities
  • Review your ‘To-Do List’ and we’ll dig-in to how you will implement
  • Together, we will create a plan and set timelines

Click here to book your free session.

 

By Darren Finkelstein

Author Bio:

Darren Finkelstein is The Accountability Guy®. This entails being an Accountability Coach, Business Advisor, Mentor, Author, and Speaker.

Darren works together with high-performing teams and individuals to help get results, achieve your wildest dreams, and smash your goals. He does this by leveraging over 30 years of experience working in the corporate world, and in small businesses.

A successful business owner himself, Darren won the Australian Entrepreneur of the year award for Dent Global after building a wonderful lifestyle business, successfully sold and exited after 15 years.

Before this, Darren worked for over 10 years at Apple Inc. as ‘Manager of Commercial Markets’ during the inspirational Steve Jobs era. While there he was awarded the prestigious Golden Apple Award.

How accountable are you? Take the 5 -minute quiz to find out!

Darren’s lessons in accountability can help individuals and teams at all levels of a business or organisation, and are based on actions and results:

  • Read The Accountability Advantage – Play Your Best Game book for Darren’s most recent insights into accountability.
  • Enroll into Darren’s online (DIY) program: Accountability Made Easy.
  • Hire Darren to be your private Accountability Coach via one of his popular One-On-One Sessions where he works with you and/or your team to implement and execute plans to hit your goals. These private client sessions are conducted via Zoom video calls or face-to-face meetings (subject to Darren’s travel policy and COVID restrictions).
  • For teams of 3 – 7 people, Darren offers Group Accountability Programs, ideal for networking groups and alumni organisations.
  • My Team Accountability Program is a powerful tool for sales teams, project teams, virtual teams and operational teams.
    Both Group and Team Accountability Programs are a shared learning environment where you’ll learn from others and shared from their experiences. We can work with your team members one-on-one, in pairs, or in a configuration that suits your needs best.
  • Darren can be a Speaker at your next event, workshop, or conference. Whether it’s done face-to-face or virtually, it’s a genuinely engaging experience.

Who can The Accountability Guy® help?

  • Do you work hard, but still not achieve your goals?
  • Are you feeling so overwhelmed, it’s overwhelming?
  • Do you need directions on how to get your business to the next level?
  • Are you a high-performing, successful individual or team that would like to ‘juggle more balls in the air’?

Accountability is the superpower you must learn to harness:

Hope will not fix your situation, as doing nothing makes things worse. We need to take action now or tomorrow’s results will be the same as today.

Implementation and execution are key:

We’ll make sure you follow the plan and meet your deadlines. This is true accountability. Together we’ll meet your commitments, goals, and promises you’ve made to yourself and others.

Don’t let people down anymore – especially those important to you!

-----------------------------------------
How likely are you to achieve your goals, promises, obligations, and commitments on your own?

Darren will support you to become truly accountable!

Categories

Subscribe Today

For my 7-Day Road
to Accountability Series

7-steps in 7-days
to HIT your goals